Suggested Party Supply List

By Emily Churchill

Created on June 14, 2016

Planning a party is no easy task. To simplify the party planning process for you, the party experts here at Birthday in a Box developed the following list for you to use as a reference when selecting your party supplies. No two parties are created equally and therefore, your celebration might not need everything listed below. This is only a suggested party supply list to help guide you through the process to make party planning easy. When it comes to party planning creating a list of supplies is the perfect place to start. Take a look at our master checklist to create your own list of party supplies for your birthday party or other special celebration.  

Supply List

1. Invitations

Invitations are an important part of the party planning process. Be sure to send out your party invites in advance so your party guests can save the date. Your invitations should include the party's date, time, location as well as a way to RSVP. Feel free to include any other special information your guests need to know, like if your celebration is a sleepover or surprise. Make sure to also include a date to RSVP by so that you can accommodate all of your party guests. 


Invitations is empty.

2. Thank You Notes

There's nothing more special than getting friends and family together to celebrate a guest of honor. Don't forget to thank your guests with a special note once the party is over. Personalizing a thank you card for each guest is just a small way to show how genuinely grateful you are that they attended your special event. 

3. Partyware

Before the guests arrive, get your supplies in order. No matter what you're serving at your celebration, you're going to need some partyware to accommodate your guests. Once your RSVP date has passed and you know a final headcount for your celebration, you can purchase all of the plates, cups and cutlery you need. Always make sure to have extra on hand for any surprise guests or mishaps that may happen on the day of your party. Some examples of tableware and partyware you'll need for your party are: 

4. Decorations

Whether your guests are spending time celebrating inside, at your home or party venue, or outside, in your backyard or at a park, decorations are an important component. Adding decorations to your party area will help transform it while conveying the theme of the party. Here's a look at some of the decorations you could compile to create an awesome party experience for your guest of honor and their guests.  

5. Favor Bags/Boxes and Favor Items**

The possibilities are endless when it comes to party favors. They're another way to show your guests your appreciation. Your favor bags should include special items that will have your guests reminiscing about all the fun they had at your celebration. These favor bag items could be an extension of your party's theme, or fun and useful items they could use in their everyday life. On average, a favor bag should include between 3 and 5 items. 

6. Food

The menu is an important part of any party. Not every party has or needs a sit-down meal to fuel your guests, but it's essential to communicate with your invitees, especially if a party is scheduled around lunch or dinner time. It's never too early to brainstorm your party menu. Then, once you have your final headcount, you can finalize what you'll need to accommodate everyone on the day of your party. Also, keep in mind that some of your guests might have dietary restrictions. Having a variety of food, snacks and drinks is a great way to keep your guests full and happy. Plan your menu to include any combination of the following: 

  • Cake
  • Drinks/Ice
  • Food for a full meal (ie Pizza, Hot Dogs, etc.)
  • Ice Cream
  • Snacks (ie Chips, Pretzels, etc.)

7. Miscellaneous

Party planning can be stressful. Because of that stress, it's easy to forget crucial party supplies. That's why we took the time to list out other essentials you may need for the day of your party. Having these items on hand will help make your day go as smooth as possible. 

  • Batteries (For a camera or any gifts that may require them)
  • Candles & Matches or a Lighter
  • Cake Platter & Serving Knife
  • Extra Tables & Chairs
  • Ice Bucket
  • Serving Dishes/Bowls

*Be aware that latex balloons can pose a choking hazard for young children. Mylar balloons are a safe alternative that, if punctured, do not break into small, potentially hazardous pieces. Additionally, fewer people are allergic to Mylar material than to latex.

**People often ask if it is necessary to give party favors. The answer is ‘yes’ if you are planning to invite children age 4+ since, unfortunately, many older children are conditioned to expect them. However, the favor bags certainly do not need to be expensive or junk-filled. A take-home craft such as a decorated flowerpot with a seed packet or a “jewel”-encrusted treasure box can double as an activity and a favor. You can also purchase age-appropriate party favor sets.

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